Job: Administrative Assistant/Energy and Healthcare team $70K

Title Administrative Assistant/Energy and Healthcare team $70K
Categories Administrative Support Staff (Corporate/Banking)
Salary 70K
Job ID 1710
Location Midtown Manhattan
Job Information

Administrative Assistant/Energy and Healthcare team

Job Description Summary
Duties and responsibilities include providing administrative support to ensure efficient operation of the office. You will support analysts and or portfolio managers through a variety of tasks, including but not limited to: scheduling meetings, booking travel & making itineraries, creating and submitting expense reports, arranging conference calls, editing watchlists for portfolios and companies your PM/analyst covers, ordering catering, keeping contacts up to date, obtaining and filing company information. Responsibilities • Answer phone calls with proper call screening, forwarding, and message taking. • Schedule meetings and appointments o Coordinate with all necessary parties and gather all requested materials o Work with the receptionist to make sure the calendar appointment has all of the necessary details; such as attendee names, agenda, conference room, etc. • Sort through emails and search for relevant events, meetings or calls that may be of interest o Check for relevant conferences and present the information to the analysts/PMs; keep track of deadlines and ensure registration • Act as a liaison with brokers, banks and investor relations representative • Maintain contact lists • Create or update documents and spreadsheets to help your analyst/PM streamline and organize his or her workload • Produce and distribute correspondence • Assist in the preparation of regularly scheduled reports • Maintain a filing system • Every quarter, keep track of the calendar for earnings calls. This may include providing press releases, transcripts, estimates and research reports to your analysts/PMs in a timely fashion • Book travel arrangements: including flights, car services, hotels and itineraries • Submit and reconcile expense reports • Provide general support to visitors • Aid other assistants when necessary and make sure there is adequate coverage at all times
• 2 – 3 years administrative or executive assistant experience in a professional office setting. • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficiency in MS Office
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