A law firm is seeking a billing coordinator.
Understanding and administration of billing procedures and instructions established by the client, as well as all related billing functions, including the processing of client related vendor payment requests,
accounts receivable follow-up and problem resolution.
Prepare system bills for certain clients which includes printing draft statements, transferring time, revising figures, executing text corrections, write-offs, and producing additional schedules as requested by client guidelines.
Obtain back-up documentation required by client, such as copies of expense reports, third party bills, etc.
Review detailed billing reports.
Record changes in the financial system to relieve proper time and disbursement amounts, i.e. transfers, write-offs, etc.
Verify that amounts to be recorded as billed are identical to amounts on the client statement.
Review new and updated billing instructions from clients and ensure that adherence to the guidelines. Communicate and discuss new client requirements (e.g. task codes, billing formats, special reporting needs) with Finance.
Complete processes required to update all bills including balancing to control totals.
Assist in educating attorneys and secretaries in billing procedures.
Respond to inquiries from firm personnel.
Set up and maintain client billing summary spreadsheets.
Track accounts receivables and coordinate collection efforts with partner(s) of delinquent accounts; coordinate collection efforts with partner and/or finance.
Track matter budgets and ensure that billings are within the appropriate budget constraints.
Respond to requests for ad hoc special projects.
recent and related law firm billing experience highly preferred
General accounting/finance background
Proficient in MS Office (Excel and Word)
Excellent organizational/multi-tasking skills
Ability to communicate professionally with lawyers, secretaries and clients
Strong communication skills, both written and verbal