Job: Corporate Legal Secretary Newark 85K

Title Corporate Legal Secretary Newark 85K
Categories Administrative Support Staff (Law Firm)
Salary 85K
Job ID 2472
Location Newark, NJ
Job Information

Top Law Firm in Newark NJ is in need of a corporate legal secretary.

JOB DESCRIPTION

Essential Functions
• Perform daily administrative tasks;
• Answering, screening telephone calls and taking messages for attorneys;
• Editing and revising documents; extensive use of Compare Docs
• Assist with document conversion and clean up documents; create and revise legal documents adhering to Firm styles and guidelines;
• Facilitating effective communication;
• Monitor Outlook Calendar
• Create and edit Tables of Authorities and Tables of Contents using Legal MacPac;
• Enter and edit attorney time entries through Webview;
• Fill out expense reports; submit timesheets to Finance for billable hours
• Filing documents in case files;
• Preparing outgoing mail and sorting incoming mail;
• Perform day to day duties of department secretary;
• Paralegal lite work;
• Non-legal research; set up reservations for travel and restaurants
• Involvement in some aspects of billing.

Competencies
• Strong secretarial organizational skills;
• Extraordinary attention to detail and proofreading;
• Excellent communication and interpersonal skills;
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product to both attorneys and clients;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 7, Microsoft 2016, Word, Outlook, Excel, Nuance PDF Converter, iManage Document Management System, Best Authority, Elite Webview, CompareDocs, Big Hand Dictation System and Compulaw;
• Holds a current Notary Public commission or will acquire a Notary within the first 6 months of employment;
• Professional presentation and demeanor at all times.

Education and Experience
• Minimum HS Degree

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