| Job Information |
Responsibilities:
•Manage the day-to-day operation of the Facilities area and participate in all office space related projects and initiatives.
•Manage the activities of outsourced vendors in the delivery of all required workplace services. This includes, but is not limited to, overseeing all maintenance services such as engineering, janitorial, specialty cleaning, pest control, housekeeping, HVAC, lighting, installations, horticultural, painting, safety and security services. Ensure safe work environment, manage warranty repairs, and execution of preventive maintenance programs.
•Assist the Executive Director in negotiating contracts to ensure optimal savings to the firm. Oversee the implementation of established maintenance contracts to ensure services are performed in accordance with the contracted terms and conditions.
•Liaise with property management for New York and Los Angeles offices. Review and authorize rent invoices, work orders and other utility statements.
•Maintain department financial records and files, as needed. Prepare annual Facilities department budgets.
•Support office projects such as build-outs, appliance upgrades, furniture orders and office moves.
•Document existing processes for Facilities departments with a focus on process improvement.
•Monitor and maintain Firm’s security system. Coordinate regular audits of the security system for accuracy. Ensure regular updates or review of fire safety and PR/AED team listing.
•Oversee the coordination and execution of in-house events. Review post-event billing statements and submit to Accounts Payable.
Competencies:
·Exceptional customer service and people skills, with the ability to interact with all levels of personnel.
·Superior vendor management skills, including ability to review contracts.
·Outstanding communication, organizational and project management skills.
·Computer proficiency with MS Office.
·General knowledge of building systems, HVAC, electrical and mechanical, required
Education/Experience:
•Bachelor’s Degree and a minimum of 3-5 years of relevant experience managing the Facilities/Office Services function and staff in a law firm or professional services organization.
•Certified Facility Manager (CFM) or other professional licenses or certification, a plus.
|
