A preeminent, full-service law firm with offices around the world is seeking a Practice Assistant to provide secretarial and administrative support to attorneys and paralegals in a variety of practice areas.
Duties include, but are not limited to:
Performing complex legal secretarial activities which may be highly confidential and sensitive and require diplomacy and discretion.
Interfacing and establishing ongoing positive business relationship with clients.
Communicating effectively on busy, multiple telephone lines.
Typing, formatting, editing and finalizing legal documents.
Transcribing dictation, minutes of meetings or taped records of conferences and meetings.
Composing routine letters and memoranda and preparing reports.
Establishing and maintaining office files and records materials.
Assisting in the preparation of time-keeping, travel, expense reports and other administrative records.
Conducting Internet research as directed by attorney(s).
Scheduling and arranging meetings and conferences.
Making travel arrangements.
Filing and general secretarial duties as assigned.
Cover for other Practice Assistants in “Pod” (assigned workstation or cluster), as needed.
Qualifications & Requirements
The qualified candidate will have recent secretarial or assistant experience (preferably in a large law firm); excellent written and oral communication skills; a customer service orientation; a proactive work ethic; attention to detail; the ability to work well under pressure in a constantly changing environment; excellent attendance, punctuality, and flexibility for overtime; the ability to successfully work in a team-oriented environment.
Strong day-to-day organizational skills are essential, including the ability to analyze, assess and prioritize work assignments as well as the ability to multi-task.
The candidate must have proficiency working in Microsoft Word as well as proficiency in formatting documents utilizing Styles.
A minimum typing of 55+ wpm is required.
PowerPoint and Excel expertise and a college degree are preferred.