| Job Information |
Our client, a prestigious law firm, is seeking a temp Events Manager.
Responsibilities:
Work with marketing department, business developers and attorneys to determine
event objectives and design short-term and long-term event action plans
Establish event protocol, planning and execution in entirety ensuring an exceptional
standard of delivery, service and attention to detail across all events
Monitor development of each event to ensure checkpoints and objectives are
achieved
Conduct site visits, select and secure appropriate venues and process contracts
together with the Procurement team
Oversee development of invitation lists via CRM
o Interface with partners and attorneys to proactively develop and manage lists
o Facilitate collection of responses
o Liaise with CRM team on list development and management
Manage the design and production of all event-related materials including invitations,
signage, and presentations; as well as related seminar materials, PowerPoint
presentations, name badges, and promotional items
Attend events as appropriate and manage on-site logistics including all on-site
hospitality, audio-visual and their logistics and costs
Develop event staffing and execution plans
Work with outside vendors/supplies as needed
Working closely with the CLE team to ensure that seminars and webinars are
accredited accordingly and information filed promptly
Ability to respond calmly, confidently, quickly and reliably to both planned and
unplanned events and to make wise decisions
Any other ad hoc duties as reasonably requested
Budgeting and Cost Management
Negotiate contracts with outside vendors and venues to ensure favorable terms for
the firm
Develop and manage event budgets and acquire requisite partner/practice group
approvals
Outline budgetary and cost guidelines and ensure policies are followed
Provide regular reports to internal customers on event spends
Manage sponsorship relationships, including Association of Corporate Counsel
Manage annual sponsorship budget
Work with chapter liaison to develop annual programming
Coordinate bids for presentations with business developers and lawyers
Manage annual Dechert Calendar with ACC dates
Provide regular updates to stakeholders with event outcomes
Capture attendee information in CRM database asap following live event
Coordinate solicitations for firm-sponsored tables at charitable and civic functions
Acquire client billing information from finance for charitable requests
Secure requisite approvals from Finance Partner
Liaise with Partners to attend and support initiatives
Track charitable event contributions
Drive all event-related operational goals
Improve effective use of CRM for events
Track and analyze post-event data and ROI
Oversee purchase and usage of all promotional items
Plan signature events including dinners, receptions and other social attorney-client
gatherings including diversity and talent client events
Demonstrate confidence in technology, exhibit an innovative approach and contribute
to the team’s capabilities and knowledge
Supervise Event Coordinator
Drive day-to-day and long-term event objectives
Develop annual performance goals and evaluate performance
Oversee Events Coordinator on event planning, executive, and long-term event
projects
Requirements:
College degree
7+ years of event planning experience
Experience of working at a law firm or professional services firm
Detail-oriented and excellent organizational skills
Strong problem-solving skills
Demonstrated proficiency in all aspects of event planning including the ability to
multi-task whilst working on several events at the same time
Proficient with CRM database (Interaction)
Excellent knowledge of site selection process and history of working with major
venues
Creative with the ability to design new and improved processes
Excellent interpersonal skills
Excellent oral and written communication skills
Ability to learn and perfect new skills as they become necessary
Ability to function in a collaborative organization and be a team player
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