Administrative Assistant/ Executive Assistant

Job Description:

Executive & Client Support

* Review, prioritize, and monitor emails throughout the day, identifying urgent or high-priority matters requiring immediate attention

* Prepare concise text-style summaries of key emails, updates, and action items so Partner can efficiently manage communications while traveling or between meetings

* Draft, revise, proofread, and finalize personalized correspondence, client notes, and other communications

* Manage complex calendaring, scheduling, travel arrangements, dining reservations, and meeting coordination

* Coordinate client meetings, events, and hospitality-related logistics with a high level of professionalism and attention to detail

* Serve as a trusted liaison between Partner, clients, attorneys, vendors, and internal stakeholders

Client Gifting & Logistics

* Coordinate and manage sophisticated client gifting initiatives from start to finish

* Source, purchase, organize, package, and coordinate shipment/delivery of gifts and materials

* Prepare packages internally when necessary, including assembling boxes, labeling shipments, and coordinating carriers and delivery timelines

* Track gifting details, client preferences, and delivery confirmations with strong organizational accuracy

* Utilize creativity and discretion in selecting gifts that align with client relationships and business objectives

Operational & Administrative Support

* Assist with hands-on office and operational responsibilities, including stocking

refreshments, coordinating dry cleaning, handling deliveries, and maintaining executive office readiness

* Support ongoing administrative needs related to client events, meetings, and travel coordination

* Organize expenses and process reimbursements in a timely and accurate manner

* Maintain strict confidentiality regarding all client, firm, and personal matters

* Anticipate needs proactively and independently resolve issues in real time within a fast- moving environment

Job Requirements:

The ideal candidate will thrive in a high-pressure environment, demonstrate exceptional judgment

and responsiveness, and bring prior experience supporting senior executives, partners, or high-

profile individuals within a corporate, legal, financial services, or other professional services

setting.

Qualifications

* Bachelor's degree preferred

* 5+ years of executive assistant, administrative assistant, personal assistant, or comparable

high-level support experience required

* Prior experience supporting C-suite executives, law firm partners, investment professionals, or other high-profile individuals strongly preferred

* Exceptional communication, organization, and follow-through skills

* Ability to manage multiple competing priorities with urgency and professionalism

* Strong judgment, discretion, and emotional intelligence

* Comfortable handling both executive-level administrative responsibilities and hands-on logistical tasks

* Advanced proficiency with Microsoft Outlook, Word, and Excel

* Flexibility to work overtime and maintain after-hours availability as business needs require