Administrative Supervisor

Administrative Supervisor

Administrative Supervisor

Category

Location

Dallas, Texas

Employment Type

Permanent

Salary

$77500 - $98700



Job Description:

The Administrative Supervisor, under the direction of the Senior Manager, Business Operations, oversees the day-to-day operations of assigned departments for the local office and has a lead role in coordinating Firmwide initiatives and activities.


In this capacity, the Administrative Supervisor will:


* Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions; May supervise direct report staff and/or projects;

* Manage the workflow, resources and priorities in assigned functions;

* Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Paralegals, Office Services, Records, Facilities and/or Reception;

* Execute the Firm's initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;

* Plan and execute office events;

* Participate in the hiring process for administrative staff including the interview process;

* Participate in budget control and maintenance in assigned departments;

* Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;

* Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;

* Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;

* Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;

* Assist with related events/activities, as needed;

* Work beyond scheduled hours as required; and

* Handle additional related projects as necessary.



Job Requirements:


Qualifications:

* Bachelor's degree (preferred);

* At least 2 years of supervisory experience (preferred); and

* At least 6 years of experience in a professional services or legal environment (required).


Proficiencies:

* Advanced proficiency in Microsoft Office Suite;

* Fundamental proficiency in planning, allocating and reconciling an operations budget;

* Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;

* Fundamental knowledge of records management, preferably in a legal environment;

* Fundamental knowledge of facilities procedures and best practices;

* Fundamental knowledge of reception procedures and best practices; and

* Fundamental knowledge of office management and procedures (preferred).