Art Law Paralegal

Job Description:

RESPONSIBILITIES

● Drafting of various legal documents under the direction of attorneys and oversee transaction closings with attorneys by managing the life cycle of documents from inception to closing; coordinate execution

● Manage, organize and track template document suites, precedent, and memorandums

● Harmonize and conform terms and checklists

● Prepare and update financial models and spreadsheets

● Assist attorneys with research by compiling search results, and summarize into formats such as charts or spreadsheets for easy access and dissemination to the team

● Prepare and update status summary reports on various client matters for attorneys

● Communicate and respond with clients per attorney direction

● Prepare presentation materials and assist attorneys with articles and PowerPoint slides

● Liaise with firm staff on behalf of the team as appropriate

Job Requirements:

QUALIFICATIONS

● 3 years of paralegal experience at a top-tier law firm or reputable in-house legal department or 3 years of business experience

● Highly organized and able to manage sensitive correspondence, draft professional and confidential responses and safeguard highly sensitive information

● Discreet, dependable, highly adaptable and proactive

● Exceptional communication, writing and proof-reading skills

● Team player and able to work independently

● Strong attention to detail and follow-through is a priority

● Must be able to perform and prioritize multiple tasks simultaneously and efficiently meeting constant time-sensitive deadlines while maintaining a professional manner; interacting calmly, patiently, and professionally in challenging situations

● Highly flexible and adaptive to rapid changes in the working environment

● Thinking like an owner with excellent phone manner and client service attitude

● Familiarity with e-signature signing programs (such as DocuSign), a plus.

● Experience with UCC, preparing and filing UCC financing statements, and conducting lien searches and legal research, a plus

● Demonstrates the highest degree of professionalism, integrity, and ethical judgment

● Computer efficiency with Microsoft Office Suite

REQUIREMENTS

● Positive attitude - friendly, approachable and professional demeanor. A strong situational awareness.

● Clear communication - the ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.

● Detail-oriented - exercises extreme attention to detail; is thorough, accurate, organized, and productive and seeks to understand both the cause and effect of a situation.

● Initiative and motivation - identifying what needs to be done and doing it efficiently before being asked or before the situation requires it.

● Good judgment - the exercise of critical thinking, analyzing and assessing problems and implications, identifying patterns, making connections of underlying issues, understanding risks and developing mitigation strategies, and taking ownership of the outcome.