Attorney Assistant

Job Description:

WHAT YOU'LL DO

• Be the first point of contact for clients as a friendly and responsive professional.
• Manage attorney calendars and coordinate meetings across global time zones.
• Review and triage emails and calls to reduce administrative burden on attorneys.
• Handle client onboarding to include conflict checks, engagement letters, and database updates.
• Own the billing process: prepare proformas, monitor budgets, and liaise with clients.
• Coordinate travel, prepare expense reports, and manage vendor payments.
• Create and edit documents with precision, following firm standards.
• Support client meetings, video conferences, and events with seamless logistics.
• Maintain client and matter files, assist with audits and compliance reporting.
• Collaborate across departments and volunteer for overflow work.
• Uphold the highest standards of confidentiality and professionalism.

Job Requirements:

WHAT YOU BRING

• Experience: Two (2) – five (5) years in legal or professional services; large firm experience a plus.
• Skills: Advanced Microsoft Office, top-notch communication, and organizational finesse.
• Mindset: Forward-thinking, proactive, and committed to excellence.
• Education: Bachelor’s degree preferred.
• Billing Expertise: Experience with electronic billing and budget tracking is a plus.

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