Client Accounting Billing Rate Coordinator

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Job Description:

Responsibilities include:

Inputs billing rate data into the ADERANT Accounting system with a high degree of accuracy.

Coordinates with other Client Accounting groups to implement non-standard billing arrangements.

Provides analyses for use by Firm Management in the periodic review of the standard rate structure and non-standard billing arrangements.

Communicates directly with partners, clients, partner secretaries and others to obtain missing information, clarification of existing information, and other required data prior to implementing special billing arrangements.

Provides guidance and assistance to partners and others in the Firm regarding the most appropriate course of action with respect to implementing special billing arrangements.

Prepares and updates a wide range of documentation relating to the Firm's billing rates.

Understands and responds to inquiries and requests made by attorneys, clients, secretaries, legal assistants and staff and demonstrates this understanding through the use of effective communication.

Provides relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of Client Accounting processes (including the ability to formulate strong work team relationships with both the partners and their secretaries.)

Communicates situations as they evolve that may require supervisor follow-up such as special situations needing management input, difficulty fulfilling attorney requests, or workload situations that may jeopardize meeting department service guidelines and/or partner guidelines. When possible, offers solution options for various situations.

Actively seeks to enhance knowledge of all Client Accounting procedures and processes.

Maintains complete and up-to-date files for each non-standard billing arrangement implemented via a rate set.

Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.

Manages Firm resources responsibly.

Complies with and understands Firm operation, policies and procedures.

Performs other related duties as assigned.

Job Requirements:

Qualifications
* Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
* Knowledge of all aspects of the billing rate and billing process
* Demonstrates effective interpersonal and communication skills, both verbally and in writing
* Demonstrates close attention to detail
* Ability to work and develop skills independently
* Ability to interpret and follow instructions
* Ability to meet deadlines
* Ability to handle multiple projects and shifting priorities
* Ability to handle sensitive matters and maintain confidentiality
* Ability to organize and prioritize work
* Ability to work well in a demanding and fast-paced environment
* Ability to work well independently as well as effectively within a team
* Flexibility to adjust hours and work the hours necessary to meet operating and business needs
Experience/Education
* Bachelor's degree
* Minimum two years general work experience with some account analysis related functions