Docketing Clerk

Job Description:

Responsibilities:

File papers (via CM/ECF and NYSCEF) and/or arrange for filing by hand in hard copy, ensuring delivery of working copies and courtesy copies of pleadings, motions, and other court papers as needed.

Docket and calendar court papers, including opening new matters and preparing firmwide calendar reports.

Set‐up and maintain the Firm’s electronic case alerts and docket monitors.

Request transcripts from court appearances (nationwide, in both state and federal court), ensuring timely turnaround and payment.

Arrange for by‐hand service of papers upon adverse parties and opposing counsel, as well as routine deliveries to local state and federal agencies (e.g., the Secretary of State, NYS Office of Court Administration).

Obtain online dockets and documents upon request, arranging for outside services to retrieve copies of archived filings or pleadings filed in hard copy as needed.

Perform such other duties that may be assigned from time to time that are reasonable and appropriate for the position.

Job Requirements:

Qualifications:

The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:

Education and Experience: You have a Bachelor’s degree (minimum) and at least 1 year of experience in a New York Managing Clerk’s Office or Managing Attorney’s Office, including experience answering questions about formatting of court papers and filing protocols. You are a Notary Public.

Knowledge and Skills: You have familiarity with docketing‐ and filing‐related technologies (e.g., CourtAlert, Westlaw, Bloomberg Law) and are proficient with Excel.

Clear Communication and Attention to Detail: You express yourself clearly and concisely, always highlighting the most important information. You proactively communicate the status of your work and share updates with colleagues when necessary. You ensure that your work is mistake‐free.

Confidentiality: You must be able to adhere to Firm policies regarding the protection of confidential data and demonstrate sensitivity to (and good judgment in connection with) confidential attorney, personnel, and Firm matters.

Flexibility: You are versatile and able to respond quickly and positively to shifting demands and opportunities. You are comfortable in an environment where your responsibilities may vary from day to day. You demonstrate a “no job too big, no job too small” attitude, and take a collaborative, team-focused approach to rejuggling priorities and contributing to Firm tasks. You understand that projects and tasks related to docketing clerk responsibilities can occur after traditional business hours.

Ownership, Initiative, and Teamwork: You take ownership of your projects and follow through on their completion. You proactively anticipate, communicate, and work to independently resolve obstacles you encounter in your work. You possess a strong customer-service orientation and ability to work well within a team and can establish and maintain strong working relationships with employees, clients, and professionals.

Organization and Project Management: You are comfortable balancing tasks of varying levels of urgency and complexity and work well under pressure with tight deadlines.

Mission Orientation: You are enthusiastic and passionate about our commitment to civil rights and public interest law. You thrive when your work is connected to purpose.

Additional Information: You must be fully vaccinated and boosted against COVID-19 by your hire date to be eligible to start in this role. Proof of vaccination will be required.