Events Coordinator

Events Coordinator

Events Coordinator


Marketing/Business Development


New York, New York

Employment Type



$65000 - $75000

Job Description:


* Coordinate event logistics, including, among other items, preparing invitations, researching and visiting potential sites and venues, room layout and A/V arrangements, signage, and menu selections for onsite and offsite events

* Build relationships with colleagues in other departments (for example, food services, IT, reception, etc.) to facilitate the successful and efficient coordination of client and other events

* Proof and quality check name tags, promotional materials, signage and other event collateral

* Provide on-site support for in-person events, including assisting with guest registration, handouts and other materials, site management, and coordination of external and Willkie speakers

* Conduct post-event activities, including recording attendance and assisting with any post-event follow-up

* Directly support client webinars on Zoom, including managing presentations, recording audio and video, conducting polls, coordinating virtual breakout rooms, etc.

* Coordinate with Communications team to post event information to the firm's website and social media feeds, as appropriate

* Collaborate with Graphics team to create and prepare event specific collateral and banners

* Maintain records of events, including tracking attendance and outcomes

* Fulfill standard and special order requests for promotional items, including conducting research on appropriate options, ordering, and arranging shipping and delivery of items

* Facilitate review of venue and event contracts by appropriate firm personnel and submit invoices for processing on a timely basis

* Support additional event and marketing activities from time to time as determined by the needs of the firm

Job Requirements:


* Undergraduate degree is required, preferably in Event Management, Marketing, Communications, Business Administration, or a related field

* One to two years of events experience

* Experience in a legal or professional services organization is preferred

* Must be proficient in the use of Microsoft Office (Word, PowerPoint, Excel, etc.); knowledge of Interaction and Vuture preferred

* Flexibility to work outside of standard business hours, as needed, to support events required

* Strong attention to detail, accuracy and organization

* Strong time and project management skills; ability to prioritize, work well under pressure to meet deadlines and handle multiple tasks in a fast paced environment

* Ability to quickly learn new skills as needed

* Must work well independently and collaboratively as a member of a team with a positive, can-do attitude

* Must demonstrate reliability and build trust through consistence performance and responsiveness with attorneys, fellow Client Development & Marketing team members and other firm departments, including demonstrating responsiveness outside of business hours as needed