Facilities Coordinator

Facilities Coordinator

Facilities Coordinator

Category

Facilities/Office Services

Location

Washington, District of Columbia

Employment Type

Permanent

Salary

$65000 - $69000



Job Description:

In this capacity, the Coordinator, Facilities will:


* Support, coordinate and/or perform a variety of tasks and functions related to the office facilities, firm real estate projects, and support daily operations of an office;

* Provide administrative support to the Business Operations department, including inventory tracking, expense and invoice processing, and other duties as assigned;

* Assist Director of Real Estate with tasks associated with office moves and relocation, furniture relocations, clean-up efforts, painting, and general maintenance of office spaces; coordinate with vendors including building, security and engineering as necessary;

* Utilize the databases for the following programs for compliance with deliverables throughout firm offices:

Preparis, ProLease, OfficeSpace Kastle and EMS;

* Coordinate office maintenance programs, participate in construction projects, purchasing, and vendor management;

* Assist other staff members in the implementation and organization of internal moves. May be involved with communicating and coordinating with movers, vendors and other internal/external staff members as required;

* Maintain office seating assignments and various tracking charts relating to space, personnel, and work orders;

* Active member, office emergency response team;

* Support management with special projects relating to space planning, construction projects and facilities operations;

* Support any department or office-specific programs as assigned;

* Work overtime as required.


Job Requirements:

Qualifications:


* High school diploma (required); Associates degree; Bachelor's degree (preferred);

* At least 2 years of administrative, operations or facilities support experience (required);

* At least 2 year of experience in a corporate or professional services environment (required);

* Exceptional verbal and written communication skills.


Proficiencies:

* Advanced proficiency in rules of English grammar, spelling and punctuation;

* Ability to organize work and self-manage tasks, coordinate the activities of others with appropriate oversight;

* Fundamental to Advanced proficiency in MS Word, and document editing/comparison applications;

* Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;

* Advanced proficiency in utilization of building systems and applications;

* Advanced proficiency in utilization of firm security system including data entry, reporting, maintenance, management, vendor communications and audits;

* Fundamental proficiency in MS Excel and spreadsheet/database applications;

* Fundamental proficiency in MS PowerPoint and presentation applications;

* Advanced proficiency in the operation of office equipment, such as copiers, scanners, etc.