Law Firm Office Manager

Law Firm Office Manager

Law Firm Office Manager

Category

Executive Management

Location

San Francisco, California

Employment Type

Permanent

Salary

$140000 - $160000



Job Description:

  • RESPONSIBILITIES include but are not limited to:
  • Overseeing all of the day-to-day administrative operations of the office, including the oversight of the executive assistants, office management and facilities teams.
  • Managing the operations of the following functions: duplicating, mail, reception, catering, conference services and supplies; negotiation and management of office equipment and vendor contracts
  • Formulating and implementing policies and procedures within the parameters of firm-wide policies and in consultation with the SF office partners and the Director of West Coast Strategy & Operations.
  • Preparing the office’s annual budget (expense and capital) submissions to the firm in coordination with the SF office partners and Director of West Coast Strategy & Operations; preparing special reports as required.  
  • Regular contact with Accounting in the New York office, including but not limited to collaborating on billing, invoicing and accounts receivable/payment processes.
  • Overseeing all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; new office construction and renovations; build-out and lease administration.  
  • Maintaining the disaster recovery and business continuity plans of the SF office, including the coordination of emergency response plans with firm-wide procedures, updating and distributing weather-related and emergency information as needed, and regularly practicing emergency communication and response procedures.
  • Developing and implementing efficient office workflows to enhance productivity and optimize resources; ensuring that office policies and procedures are followed and establish new protocols when needed.  
  • Preparation of special reports on office operations/issues as required.
  • Helping maintain high morale and a strong client service ethic within the office.
  •  

Job Requirements:

  • Requirements:
  • Bachelor’s Degree.
  • Five or more years of managerial experience in a legal or professional services firm.
  • Knowledge and general understanding of technology, human resources, and office operations.
  • Outstanding management and interpersonal skills; able to work effectively with lawyers and administrative staff members.
  • Articulate, with excellent writing skills and oral presentation skills; able to convey concepts and ideas clearly and professionally; exhibiting a proactive, adaptable and problem-solving mindset.
  • Proven aptitude as a problem solver with a commitment to outstanding customer service.
  • Proven success as a motivational leader with the stature and presentation skills to influence at all levels.
  • This  is  a  hybrid  position  with  four  days  in  the  office  and  the  option  to  work  from  home  one  day  per  week.