Legal Billing Coordinator
Legal Billing Coordinator
Job Description:
JOB RESPONSIBILITIES
- Compile and process attorney bills on a monthly basis.
- Track Proformas to ensure timely and accurate billing
- Review and edit pre-bills as requested by attorneys and secretaries.
- Monitor aged unbilled inventory and ensure timely billing submissions.
- Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
- Process write-offs following firm guidelines.
- Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
- Submit invoices electronically and assist in resolving any issues that arise.
- Review and verify the accuracy of supporting documentation for billing.
- Research and respond to internal and external inquiries regarding billing issues in a timely manner.
- Identify and correct any billing inaccuracies.
- Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
- Provide backup assistance to team members as needed.
- Assist with special projects and other tasks as assigned.
Job Requirements:
JOB SPECIFICATIONS
Education
- Bachelor’s degree or higher with a concentration in accounting, finance, or related field.
Experience
- Minimum of 5 years of billing experience in a law firm environment.
- Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.
- Proficient in Microsoft Excel and Word
Skills and Abilities
- Strong verbal and written communication skills.
- Ability to work independently and as part of a team.
- Proficiency in Excel and Smartsheet.
- Detail-oriented and highly organized with the ability to maintain accuracy.
- Excellent analytical and problem-solving skills.
- Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.
- Flexibility to adapt to various work situations to achieve desired results.
- Willingness to work additional hours as required to meet deadlines.