Legal Assistant – Corporate (Mandarin/English required)

Job Description:

In this role all responsibilities will require duties to be performed in Mandarin Chinese and English language, including:

-  Provide legal administrative support to attorneys, serving as a liaison for clients.

-  Initiate client/matter openings, including conflicts checks, and engagement letters.

-  Proactively review calendars to maintain an overview of attorneys’ deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.

-  Enter attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.  

-  Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.  

-  Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.

-  Draft, format, proofread, redline and/or edit electronic correspondence, pleadings, discovery, briefs, and other memorandum for accuracy to ensure a high-quality product, from dictation, handwritten, typed, and/or electronic copy.

-  Maintain client files and file electronic documents promptly and accurately in Outlook and document management system.

-  Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.

-  Process reimbursement requests, check requests, and vendor invoices.

-  Coordinate attorney meetings and appointments, including scheduling conference rooms.

-  Coordinate travel arrangements, including flights, hotels, and rental cars.

-  Maintain attorney CLE records, including seminar registration and reporting.

-  Delegate administrative tasks to Department Administrative Assistants.

-  Provide a high level of customer service to attorneys and clients.

-  May be requested to perform other duties as requested.

Job Requirements:

What we’re looking for:

-  Bachelor’s degree preferred; High School diploma or G.E.D. equivalent.  

-  At least 4 years of related experience, law firm experience preferred.

-  Fluency in Mandarin and English.

-  Advanced knowledge of Microsoft Office.

-  Proficient with Kofax Power PDF.

-  Excellent oral and verbal communication skills.  

-  Attention to detail and accuracy.  

-  Strong organizational skills.  

-  Excellent customer/client service focus and skills.

-  Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.

-  Ability to use good judgment in resolving conflict and working in challenging situations.

-  Ability to maintain client and firm confidentiality.

-  Positive attitude and ability to work both independently and in a team environment.

-  Excellent analytical and problem-solving skills; ability to use independent judgment.

-  Thorough understanding of legal terminology and procedures pertinent to the practice area.