Legal Recruiting Assistant (TEMP) (April – Sept)

Job Description:

Supports the HR Manager and HR Specialists with recruiting, onboarding, and events for the Summer Associate program.

Pre-Summer Program:

· Coordinate aspects of the onboarding process for all summer associates–file, track, follow up, and send forms as needed to summer associates and Student Recruitment Team

· Manage parts of work assignment and performance feedback processes such as following up on missing feedback, compiling and pulling feedback for mid-summer and end-of-summer reviews and adding work assignments to viDesktop as needed

· Attend summer orientations and events as needed, acting as an on-site contact and event coordinator; troubleshoot tech issues, assist with reminder emails and managing attendance

· Ad hoc summer associate related tasks i.e., creating summer event invitations and calendar invites, working with conference services for internal training and events, etc.

Pre-Recruiting/Pre-OCI/OCI

· Manage candidate files ensuring the applicant tracking system is up to date for student applications through interviewing and hiring process; uploading student applications and updating with resumes, transcripts, writing samples, etc. as needed (LawCruit and FloRecruit)

· Assist with scheduling interviews as needed pre-OCI (through FloRecruit and Webex); staying on call to troubleshoot tech issues

· Maintain various spreadsheets for hiring statistics (Excel)

· Create student information packets for hiring committee meetings

· Track and manage student outreach following OCI; make calls and send invites for callbacks

· Compile and pull ad-hoc reports as needed for Hiring Committee meetings

Post-Summer and Post-OCI

· Provide feedback from Summer Program and OCI process

· Coordinate aspects of the on-boarding process for fall associate class—file, track, follow up and send forms as needed to Student Recruitment Team

Job Requirements:

Qualifications

· Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Technical Skills: (required or preferred)

· Proficiency in Microsoft Office products

Performance Traits:

· Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

· Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

· Ability to work under pressure, meet deadlines with shifting priorities

· Must be a self-starter with a high level of initiative

· Strong customer service skills, able to anticipate needs and exercise independent judgment (for exempt roles, when applicable)

· Strong attention to detail, organizational skills and the ability to handle multiple projects

· Maintains confidentiality and exercises discretion

· Exercises solid strategic thinking and problem-solving skills