Legal Secretarial Coordinator

Legal Secretarial Coordinator

Legal Secretarial Coordinator

Category

Administrative Support Staff

Location

New York, New York

Employment Type

Permanent

Salary

$93000 - $104000



Job Description:


Duties and Responsibilities:


  • Coordinate all administrative projects.
  • Assist Secretarial Management Team in coordinating coverage during planned and unplanned absences.
  • Coordinates secretarial coverage for visitors, including lawyers from other offices.
  • Assist with coordinating overflow of work between the Practice Support Teams and other Legal Secretaries to ensure assignments are completed timely and efficiently.
  • Propose recommendations for process improvement initiatives.
  • Record attendance into Time & Attendance database and maintain attendance records for the secretarial staff.
  • Assist with identifying secretarial services team members as mentors to newly hired secretaries.
  • Assist Secretarial Services Management Team with special projects to support the Firm’s business needs.
  • Assist with scheduling secretarial overtime requested by attorneys.
  • Develop subject-matter expertise on the scope and nature of administrative support functions that could be leveraged to enhance the related departmental initiatives.
  • Support the Secretarial Management Team by generating various reports aimed at improving productivity and utilization.
  • Create various key departmental reports for the Secretarial Department.
  • Participate in meetings with the Secretarial Management Team and assist with secretarial meeting notes.


Job Requirements:

Qualifications:

Required:

  • High school graduate
  • Minimum 3 years of legal secretarial experience or equivalent combination of education and experience
  • Proficiency in MS office, Adobe Acrobat, legal terminology and formats (legal documents)
  • Ability to communicate effectively both orally and in writing with lawyers, staff, managers, clients
  • Ability to type 55 wpm

Preferred:

  • Degree from an accredited college or university
  • Law Firm or Professional Services Firm Experience
  • Possess a thorough knowledge of processes and needs associated with a secretarial team concept
  • Strong technical skills using software designed to measure productivity and utilization (i.e., Quest)

Other Skills and Abilities:

In addition to the above, the following may also be required of the successful candidate:

  • Excellent organizational skills
  • Excellent attention to detail
  • The use of good judgment and good interpersonal communication skills
  • Well-developed analytical and problem-solving skills
  • Works harmoniously and effectively with others as part of a team
  • A self-starter who takes ownership of tasks and demonstrates a commitment to the job
  • Exercises confidentiality and discretion at all times
  • Excellent verbal and written communication skills
  • Ability to accept responsibility and demonstrate a proactive approach to getting the job done