Legal Secretary/EA

Legal Secretary/EA

Legal Secretary/EA

Category

Legal Secretary

Location

New York, New York

Employment Type

Permanent

Salary

$100000 - $120000



Job Description:

RESPONSIBILITIES  include but are not limited to:

 Support a wide range of business and client development initiatives.

•  Proactive ownership of all administrative functions for multiple lawyers.

•  Ability to work collaboratively and in a team environment.


BUSINESS DEVELOPMENT:

•  Develop relationships with clients and client assistants.

•  Maintain CRM data/IA database – research and update contacts, track business activity, run reports.

•  Coordinate with partner to identify client touch points and proactively schedule calls and meetings.

•  Assist with managing small client events and selecting client gifts.

•  Prepare and maintain materials for meetings, pitches, and proposals. Act as liaison with marketing team.


ADMINISTRATIVE AND TEAM SUPPORT:

 •  Proactively manage a demanding travel schedule. Coordinate arrangements with a focus on partner preferences, maintain detailed itineraries, and produce timely expense reports.

•Proactively manage calendars, schedule all meetings, provide reminders, and follow up.

•  Track and enter daily time entries with an understanding of client billing language preferences.

•  Liaise with billing team to review and edit pro forms and produce timely client bills.

•  Communicate effectively and establish positive relationships with clients.

•Maintain technology skills; support document production and electronic filing needs.

•Provide back up support when team assistants are out of the office.

•Work collaboratively and develop processes to further team excellence.

•Notarize documents

Job Requirements:

Strong skills

REQUIREMENTS:

   Five+ years working for a senior  law firm  partner, practice head or C-suite executive.

•    Flawless  communication and  interpersonal skills and ability to work collaboratively in a team environment.

•    Highly proficient technical skills – Word, PowerPoint, Excel.

   Ability to exhibit excellent judgment, dedication and discretion  in handling confidential material.

   Ability to anticipate needs, think steps ahead, identify conflicts and provide solutions.

   Must be able to handle multiple tasks and thrive in a fast-paced, high-pressure environment.

   Ability to set priorities and adjust as necessary to accommodate demanding schedules with critical  deadlines.

  Must have flexibility to work paid overtime outside of standard business hours.