Legal Secretary (Hybrid)

Legal Secretary (Hybrid)

Legal Secretary (Hybrid)

Category

Administrative Support Staff

Location

Employment Type

Permanent

Salary

$90000 - $105000



Job Description:

This role is expected to be an assigned secretarial role supporting one of the senior-level lawyers in the firm.


General Duties and Responsibilities:

* Handle incoming and outgoing calls in a professional manner. Take accurate and complete messages.

* Create, edit, spell-check, print and proofread documents using basic and advanced software functions.

* Input attorney time on a daily basis and correct and edit information as required.

* Prepare and arrange for transmittal of correspondence, legal documents, etc., via fax, regular mail service, e-mail, as well as hand-delivery, Federal Express and other messenger service. Follow up to assure timely and accurate delivery.

* Perform or arrange for duplication and/or binding of documents as required.

* Maintain client files in an orderly fashion and in compliance with Firm procedures.

* Provide records of client disbursement charges including client/matter names and numbers for all word processing overtime, duplicating, messenger, luncheon fees, etc., and other expenses deemed to be chargeable to a client.

* Collaborate with the billing department to ensure accurate client invoicing and distribution of client bills.

Job Requirements:


Required:

  • Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint).
  • Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents, and practice group systems and procedures (e.g., court procedures, closings).

Preferred:

  • B.A. or B.S. degree from an accredited college or university.
  • Previous experience in a professional services firm
  • Types accurately at 60-70 wpm.
  • Proficiency in advanced functions of Microsoft suite (e.g., Adobe).
  • Excellent command of Blackline packages such as DeltaView  

Candidates should have the below attributes:

o Resourceful and able to work independently.

o Candidates should be driven and detail oriented.

o Strong technical skills

o Strong, and confident communicator – oral and written. Concise and effective communication style

o Able to take initiative and suggest process improvements

Initiative is extremely important and candidates should be prepared to note how they have previously added value to their roles and clearly articulate why they’re interested in this position.

o Able to manage deadline-driven projects

Must be flexible to work overtime as needed

4 day in office, 1 day remote after 90 days.