Marketing Events Coordinator

Job Description:

RESPONSIBILITIES include but are not limited to:

· Lead and execute virtual webcasts, conferences and in-person seminars; coordinate with virtual producers; create and send invitations and email communications; schedule and run technical rehearsals and manage live events; confirmations and post-event follow-up; and coordinate Continuing Legal Education (CLE) letters and certificates with our CLE Specialist.

· Fluently use our marketing platforms (Vuture, InterAction, On24) to create and send save-the-dates/invitations and correspondence for social and content-facing events in person, virtually, or hybrid.

· Work closely with partners, practice managers, business development colleagues and the Events Team to conceptualize and pitch ideas, venues and entertainment for client events.

· Responsible for researching, sourcing, negotiating and contracting venues, entertainment and vendors/suppliers.

· Project manage by developing and communicating timelines, budgets and event details for live events such as the menu, décor, entertainment, photography, videography, ticketing, gifting, transportation/car service, security, arranging special accommodations and hiring staff and outside consultants.

· Oversee the lifecycle of events from start to finish, handle all logistics for virtual and live events, including on-site event management, scheduling and running tech rehearsals, and post-event follow-up, including all invoicing/payments, preparing estimated budgets and final cost reports, tracking attendance, drafting follow-up correspondence, logging activities and tracking client and lawyer feedback.

· Work closely with the firm's in-house Conference Center to coordinate logistics for virtual and on-site events.

· Coordinate with Accounting and the General Counsel's Office to ensure all vendors/suppliers' contracts and payments are managed appropriately and the firm receives the best level of service.

· Represent the firm and its core values at all times.

Additional Responsibilities

· Provide support to Event team colleagues when necessary.

· Collaborate with support administrative staff that assists with large-scale events and virtual events.

· Be creative and stay current on new venues, vendors, event trends, locations and resources.

· Understand the firm's market offerings, practice areas and target business market.

· When needed, collaborate and provide oversight to outside event consultants handling events for the firm.

Job Requirements:

REQUIREMENTS:

· Bachelor's degree and 2 -5 years of experience in a professional setting or services firm.

· Technology savvy and a familiarity with databases and platforms; Zoom and M.S. Office are required—Vuture, On24 and InterAction preferred.

· Must be available to work overtime, evenings and some weekends.

· Strong written and verbal communication skills to confidentially and diplomatically communicate with lawyers, senior management, clients and colleagues.

· Ability to lead and work independently, meet deadlines and perform well under pressure.

· Detail-oriented, a self-starter, outstanding project management skills and a team player.

· Event experience in New York or other major cities; knowledgeable of venues and vendors.