Senior Billing Coordinator

Senior Billing Coordinator

Senior Billing Coordinator




New York

Employment Type



$95000 - $115000

Job Description:


  • Interface with attorneys, secretaries, clients and staff regarding billing matters
  • Compile, analyze and process a high volume of attorney bills to clients on a monthly basis
  • Review and edit pre-bills in response to attorney and secretary requests
  • Apply retainer/on-account funds as directed by attorney and as per Firm policy
  • Process write-offs according to Firm guidelines and policy
  • Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter
  • Submit invoices electronically, assisting with bill resolution as required
  • Review billing supporting documentation for accuracy
  • Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections
  • Create billing schedules and various billing analyses as required
  • Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments
  • Distribute monthly partner reports
  • Regularly review and update comments for reports distributed to the Finance Committee and Partners
  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Mentor and train new Billing Coordinators as directed
  • Assist with special projects as needed
  • Perform other duties as assigned

Job Requirements:

Required Skills

  • A minimum of 3 to 5 years of billing experience in a large law firm required
  • Ability to effectively present information verbally and in writing
  • Ability to use an accounting calculator
  • Proficiency in MS Office Suite, particularly in Excel
  • High level of proficiency with 3E
  • Ability to work independently with minimum supervision
  • Strong attention to detail
  • Excellent analytical and problem solving skills
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Flexibility to adapt to all work situations and work varied hours

Preferred Skills

  • 5 plus years of billing experience preferred
  • Familiarity with E-billing Hub and  Multi currency preferred

Required Education

  • High School diploma or GED equivalent

Preferred Education

  • Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience