WP Center Coordinator (Weekends Remote)

Job Description:

• Maintain a secure working environment with minimal distractions and interruptions.
• Handle all firm content with extreme discretion and privacy.
• Exercise robust efforts to remain accessible and engaging to all levels of personnel.
• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies or via track changes.
• Create labels and letters, using MS Word’s mail-merge feature.
• Select appropriate state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize Olympus software for transcribing audio files.
• Generate comparisons via Workshare Compare, Change-Pro or MS Word Compare.
• Burn files to CDs/DVDs using Rimage Quick Disk software.
• Process DocuSign packets.
• Assist with creating marketing materials, including Pitch proposals, Practice at a Glance, Face Sheets and Placemats.
• Stay abreast of technology and software changes within the firm to be an “expert” in document preparation.
• Attend all mandatory training classes.
• Ensure all work requests are recorded in Cherwell Management application.
• Responsible for complete accuracy of work product.
• Assist administrative and legal staff in other offices as needed.

• Screen, prioritize and delegate work requests with the goal of meeting set deadlines.
• Apply expertise to troubleshoot software issues and/or train various levels of personnel.
• When applicable, intervene in matters concerning work requests -- serving as a liaison for lawyers and team members.
• Process weekly timecards and acknowledge PTO requests, ensuring shift is adequately covered.
• Ensure department and after-hour telephone calls are promptly answered and handled accordingly.

Job Requirements:

Candidates should have advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.

 Additionally, candidates must be proficient in Teams and iManage or have familiarity with document management systems.

 Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.  

Experience or knowledge of DocXtools, Workday and DocuSign is also a plus, but not required.

Candidates are required to have the equivalency of a high school diploma.

 Must have at least five years’ comparable experience in a legal Word Processing Center environment.