Job: Billing Coordinator

Title Billing Coordinator
Categories Administrative Support Staff (Law Firm)
Job ID 2751
Location New York
Job Information

The Billing Coordinator is responsible for bill preparation and management of inventory; interface with Partners, clients, and vendors in managing electronic billing regulations and requirements; work on ad hoc projects within the billing department.

-Responsible for bill preparation and management of inventory. Support and work closely with legal staff and revenue and financial analysis area by providing billing and accounts receivable information.
-Preparing monthly narrative and detailed billing. Ensure adherence to client discounts, rate tables and guidelines by reviewing inventory and analyzing aged WIP. Follow-up with billing partners regarding charges over 30 days to ensure timely review and transmittal to clients.
-Manage workflow and coordinate and monitor the activity of administrative assistants who have access to directly edit time entries.
-Send bills to clients via mail or email attachments, as well as submitting bills electronically using client-assigned vendors. In cases where the Partner sends out bills directly, ensuring the communication sent along with the bills are provided to accounting or that accounting is cc’d when sending.
-Work with rate tables and client arrangements. Maintain information with respect to client-specific rates, discounts, disallowed charges and required task coding.
-Separately as it relates to electronic billing, manage submission of timekeepers for rate approvals; communicate and troubleshoot billing issues with attorneys/administrative assistant; track bill rejections and coordinate resubmissions; track timing of approval and payment of bills.
-Work with management to monitor unallocated funds and expedite application to WIP and AR.

-Four year college degree
-Experience working in a billing department for a law firm or professional services firm. Knowledge of Word and Excel Ability to work with limited supervision and follow up on problem areas.
-Ability to recommend and implement solutions Strong oral and written communication skills.
-Good judgement and initiative with the ability to self motivate Strong math skills.
-Strong interpersonal and organizational skills a plus.
-Work well in a team environment.

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