Job: Executive Assistant

Title Executive Assistant
Categories Administrative Support Staff (Corporate/Banking)
Job ID 2153
Location New York City
Job Information

A consulting firm in midtown Manhattan is seeking an EA.
The Executive Assistant is responsible for supporting CEO in a variety of ways, including: time and calendar management, meeting preparation, assistance with special projects and more. A successful candidate is highly-detail oriented, proactive, and able to manage multiple priorities at once. This role requires superb judgment and the ability to work calmly under pressure, while ensuring all responsibilities are successfully met.

Specific responsibilities include (but are not limited to):
• Initiate a strategic scheduling process, including but not limited to:
o Scheduling around the strategic priorities of CEO
o Developing a monthly / quarterly / annual scheduling plan
o Coordinating and managing relationships with direct reports so they feel they’re getting sufficient face time while balancing how much attention their strategic priority should receive
o Ensuring the existence of briefing materials for every meeting, with appropriate level of advance delivery
• Attend meetings as appropriate; take notes; coordinate follow-up
• Plan and coordinate travel including briefing books and prep materials
• Manage CEO technology (e.g. personal devices, IT) in partnership with Engineering / Helpdesk
• Prepare and coordinate correspondence such as thank you notes and gifts
• Coordinate social activities / social calendar including events that intersect with business priorities
• Manage philanthropic and civic responsibilities in balance with professional commitments
• Assist with personal issues / initiatives such as a memberships, partnerships, and concierge services as necessary

An ideal candidate will have the following:
• 5+ years experience supporting C-level or senior executives
• Bachelors degree required
• Must be extremely well organized and detail oriented
• Must be reliable, consistent and punctual with a high level of professionalism
• Confidential and trustworthy – must use good judgment and discretion as needed
• Proactive, self-motivated and excellent interpersonal skills – a do whatever it takes attitude
• Ability to work independently, or as a team member, while maintaining focus and productivity
• Exceptional and diplomatic communication skills, both verbal and written
• Proficient in MS Office, specifically: Outlook, Word, Excel
• Strong PowerPoint skills to assist team with presentations
• Ability to handle any responsibility calmly while under pressure
• Flexible schedule – ability to adjust as work load demands

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