Legal Administrative Assistant

Title Legal Administrative Assistant
Categories Administrative Support Staff (Law Firm)
Job ID 2750
Location New York
Job Information

Our client is seeking an experienced Legal Administrative Assistant for our Real Estate Finance and Investment Practice Group.

Responsibilities:
-Process substantial edit revisions of documents to include proofreading and quality control.
-Open client matters and draft engagement letters.
-Coordinate with billing specialists to prepare, edit and set-up client bills.
-Case and project management.
-Work with Business Development in coordinating client and charitable events as well as distributing tickets for client events.
-Answer telephones and sort mail.
-Enter attorney time records into the time entry application prior to deadlines.
-Process expense reimbursement, coordinate travel arrangements, and maintain updated contacts.
-Demonstrate flexibility in work schedule to meet the needs of the Real Estate group.
-Interact with all levels of Firm personnel while maintaining a professional demeanor.

Qualifications:
-Expert knowledge of Microsoft Word (heavy formatting, styles and numbering schemes, TOA, TOC, editing/cleaning of documents).
-Advanced knowledge of Excel and PowerPoint.
-Proficient in PDFs (scanning and conversion, fillable forms).
-Knowledge of Interaction, Chrome River, Desksite, Elite is preferred.
-Candidates should be able to concentrate on detail and organize work accordingly, and have the ability to work with a wide spectrum of individuals in a teamwork setting and at a high volume and fast paced environment.
-Ability to work independently while handling complex situations and balance multiple projects.
-Be resourceful and take initiative to ask questions.
-Ability to listen to and communicate effectively with others, exercise good judgment.
-Become knowledgeable regarding Firm systems and policy and procedures.
-Flexibility to work overtime during deal closures and heavy transactional periods.
-A minimum of 3 – 5 years of prior administrative experience in a law firm, experience in a real estate practice or other transactional practice is preferred.
-A high school diploma is required. Associate or Bachelor’s degree is preferred.   

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