Office Manager (law firm) – San Francisco

Title Office Manager (law firm) – San Francisco
Categories Administrative Support Staff (Law Firm), Facilities/Office Services
Job ID 2459
Location San Francisco, CA
Job Information

A top national law firm is seeking an Office Manager for their San Francisco office.

Specific Duties
•Lead all recruiting and hiring processes for administrative staff positions.
•Review current scheduling of staff members and make necessary changes to maintain appropriate staff coverage levels.
•Conduct performance review process for staff members.
•Act as liaison with human resources, benefits, finance and other internal resources.
•Lead monthly staff meetings with Deputy General Counsels.
•Track all forms of medical and disability leaves.
•Work with Deputy General Counsels to manage office/desk assignments and maintenance.
•Work with IT staff and attorneys to manage technology needs and applications, serve on technology committee.
•Serve as primary contact to attorneys for mobile and laptop requests.
•Manage equipment assignment and replacement with IT staff.
•Schedule and/or conduct staff training programs.
•Schedule attorney CLE programs and track attorney CLE credits.
•Manage document storage accounts.
•Assist in planning of special events and holiday-related responsibilities.
Competencies:
•Professional demeanor – understands the importance of the Office Manager role and direct reflection on the company at large
•Demonstrates attention to detail, accuracy and thoroughness – looks for ways to improve and promote quality
•Extremely organized
•Identifies and resolves problems in a timely manner – develops alternative solutions
•Understands urgency and priorities – knows to reach out immediately vs waiting
•Good communicator
•Must be proactive
•A team player – ‘no task is too small’ attitude
•Ability to adapt to change and work well under pressure
•Performs well under minimal supervision
•Follows policies and procedures; completes administrative tasks correctly and on time
•Uses time efficiently and effectively
•Maintains confidentiality at all times
•Consistently punctual

Education and/or Experience:
•College Degree required
•Minimum 10 years prior office management experience in a law firm required

Computer Skills:
•Must have basic knowledge of Microsoft Office Suite

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