Job: Special Assignment Legal Secretary 85K

Title Special Assignment Legal Secretary 85K
Categories Administrative Support Staff (Law Firm)
Salary 85K
Job ID 2534
Location NYC
Job Information

Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel)
Some knowledge of Document Management Systems (i.e., DeskSite)
Strong organizational skills and attention to detail;
Good judgment and strong interpersonal communication skills
Strong analytical and problem solving skills
Strong time management skills
Requires strong computer and Internet research skills
Able to multi-task and prioritize work proficiently and effectively completes same in a timely manner
Able to work independently and anticipate needs of assignments
Maintains composure while meeting multiple deadlines (even with frequent interruptions)
Conserves assignments’ time by reading, researching & routing email correspondence
On behalf of assignments, liaise with various support departments of the Firm
Maintains assignments’ calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments Analyzes, allocates, processes and monitors complex expense reports Maintains and updates assignments’ client/matter lists, Outlook contacts and Marketing mailing lists
Responsible for assignments’ annual mailings Researches and routes correspondence
Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents
Proofreads and reviews all work produced
Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail)
Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms
Coordinates client billing with billing specialist
Maintains assigned lawyers’ files pursuant to the Firm’s Policy on Records Management Support visiting lawyers/clients when required
Able to work well with all levels of internal management and staff as well as outside clients and vendors
Works harmoniously and effectively with others as part of a team
A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
Exercises confidentiality and discretion
Volunteers to assist others and seeks out work during slow periods in work load
Continues to develop skills and abilities Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices Other duties, as assigned.

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