Office Coordinator

Job Description:

• Responsibilities include but are not limited to:
• Working closely with the Office Manager, Facilities Coordinator and other members of the administrative staff, assist with all aspects of office services– including, but not limited to, duplicating, mail, reception, catering, conference services and supplies.
• Communicate clearly and effectively with attorneys, professional staff members, clients and guests by phone, email and in-person.
• Responsible for managing front desk, answering phone, greeting visitors, escorting visiting attorneys/visitors to assigned offices/conference rooms and entering all visitor’s names into building security application.
• Manage and coordinate conference room scheduling and set up, including catering.
• Collaborate with the Facilities Coordinator in preparation of client and internal meetings, events and other facilities tasks.
• Collaborate with other departments, including Executive Assistants, Office Facilities, Legal Support Services, Technology Support Services and with other Debevoise offices.
• Assist with ordering supplies, snacks & beverages, stocking supply rooms and keeping supply rooms organized.
• Assist Office Manager with processing facilities requests, building forms and vendor COI forms.
• Notarize documents, as applicable.
• Perform other administrative duties as they arise.

Job Requirements:

• Requirements:
• Minimum 3 years experience in a law firm or corporate environment.
• Excellent Microsoft Office skills.
• Strong verbal, written and interpersonal skills.
• Must be able to manage time, multiple tasks and work in a team setting.
• 5 days in the office with flexibility to work overtime.

• Preferred Qualifications:
• Associate’s Degree or business school diploma.
• Law firm experience a plus.