Litigation Legal Secretary

Job Description:

The Legal Secretary provides a high level of client service and support while producing a high volume of consistently excellent work product.  This individual maintains knowledge of the Firm’s practice areas and a specialized knowledge of assigned practices and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships.  

• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• Creates and maintains client/matter lists and communication lists.
• Utilizes Outlook to schedule appointments and calendar dates.  Maintains contacts in Outlook.
• Assists with timenote entry, including inputting timenotes, editing, proofreading, and closing them on a daily basis.
• Utilizes Intapp software to open new matters, prepare engagement letters, and process conflict reports.
• Collaborates with Client Account Manager and assigned timekeepers to manage billing process in 3E, including editing prebills, generating reports, and sending out final invoices.
• Arranges conference calls, video conferences and live meetings.
• Coordinates travel arrangements through the Firm’s travel vendor as requested.
• Prepares expense reimbursements, arranges for payment of invoices, and prepares check requests as needed.  
• Assist in all phases of a matter from case inception through trial (which includes attendance and assistance at trial site) or resolution.
• Coordinate management of case documents, including organization, review, and production of documents.
• Assist with the preparation of court filings, confirming proper Bluebook citation, proofreading, and assembling of exhibits and appendices.
• Assist with depositions, including preparation of witness files, exhibits, notices, and subpoenas.
• Assist with trial preparation and logistics, including preparation of witness files, and management of exhibits.
• Provides professional client relationship management with external clients.
• Creates, edits, and proofreads complex and practice-specific legal documents, forms, and correspondence, ensuring accuracy and completeness.
• In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests.   Assists with preparation of Opinion Letters.  

Job Requirements:

• High School Diploma required, Associate’s Degree preferred.
• Minimum 3 years of recent Legal Secretarial experience.
• Experience working in a large law firm preferred.  
• Experience with litigation practices required.
• Experience with 3E or similar financial systems.
• Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac.  Working knowledge of database, and time and attendance tracking applications.
• Strong organizational skills and the ability to apply strong attention to detail to all levels of work.
• Excellent communication skills and the ability to build effective internal and external client relationships.
• Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm.
• Excellent teamwork skills and commitment to delivering client service by assisting co-workers.