Resource Center Specialist (Sun-Thur)

Job Description:

KEY RESPONSIBILITIES:

• Maintain a secure working environment with minimal distractions and interruptions.
• Handle all firm content with extreme discretion and privacy.
• Exercise robust efforts to remain accessible and engaging to all levels of personnel.
• Convert Adobe PDFs to MS Word documents (and vice versa), using firm-issued conversion software.
• Clean and format converted MS Word documents, applying styles, cross-referencing and generating tables of contents and authorities.
• Revise MS Word documents from handwritten copies or via track changes.
• Create labels and letters, using MS Word’s mail-merge feature.
• Determine appropriate state pleading templates for discovery responses.
• Create and format PowerPoint presentations using specific design templates and layouts consistent with firm branding.
• Create and revise diagrams, tables and organizational charts.
• Create and revise Excel spreadsheets, using filters and basic formulae.
• Format Excel spreadsheets for printing and converting to Adobe PDFs.
• Compile, edit and create Adobe PDFs with internal/external hyperlinking.
• Create bookmarked e-binders.
• Prepare Adobe forms, organizing pages, redacting and applying specific headers and footers.
• Utilize Olympus software for transcribing audio files.
• Generate comparisons via Workshare, Literia or MS Word Compare.
• Burn files to CDs/DVDs using Rimage Quick Disk software.
• Process DocuSign packets.
• Assist with creating marketing materials, including Pitch proposals, Practice at a Glance, Face Sheets and Placemats.
• Stay abreast of technology and software changes within the firm to be an “expert” in document preparation.
• Attend all mandatory training classes.
• Ensure all work requests are recorded in ServiceNow application.
• Responsible for complete accuracy of work product.
• Assist administrative and legal staff across the firm as needed.

Job Requirements:

QUALIFICATIONS:

• Candidates are required to have the equivalency of a high school diploma.
• Must have at least five years’ comparable experience in a legal Word Processing Center environment.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficiency in iManage Work or have familiarity with document management systems.
• Experience or knowledge of graphics programs such as Adobe Photoshop and Visio is a plus.
• Experience or knowledge of DocXtools, Workday and DocuSign is also a plus but not required.
• Experience balancing multiple projects and deadlines.
• Organized, detail oriented, efficient and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

OTHER:

• The core schedule is Sunday through Thursday with availability to work flexible hours with some overtime required.
• Candidates must be able to work the following schedule:  Sunday – Thursday:  6:00 p.m. – 3:30 a.m.