Legal Executive Assistant

Job Description:

Responsibilities include:

• Providing executive support as part of a team of Executive Assistants to a group of partners within the Litigation Practice Group
• Collaborating closely with assigned partners to effectively manage day-to-day coordination of the partners’ respective practices
• Managing a broad range of complex administrative duties, including scheduling meetings, preparing reports and meeting materials, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, entering time, and answering telephone calls
• Overseeing client onboarding, billing, and relationship management activities
• Organizing complex domestic and international travel arrangements, including detailed itineraries for both personal and professional travel; coordinating flights, hotel accommodations, car service, visas, dining reservations, and more
• Demonstrating a team-oriented mentality by providing back-up support to peers and liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently

Job Requirements:

Qualifications

• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.
• Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information
• Self-starter with demonstrated instances of taking initiative.
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.
• Ability to work overtime as necessary.

Experience

• Bachelor’s degree preferred.
• 5+ years relevant experience required, preferably in a professional services environment. Law firm experience strongly preferred.
• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer