Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist




New York

Employment Type



$75000 - $85000

Job Description:


* Coordinate all aspect of accounts payable including:

* Managing accounts payable using accounting software and other programs.

* Handling accounts payable for separate offices and vendors.

* Analyzing and improving workflow processes.

* Establishing and maintaining relationships with new and existing vendors.

* Manage vendor set up according to W9 & W8-BEN forms received for firm's annual 1099 reporting of vendors.

* Maintain the vendor & contract management system (VMS) for all vendors uploading required forms and documents for all new & existing vendors.

* Generate various reports for processing due invoices for payments via various methods -ACH/wires/credit cards/checks.

* Ensuring invoices are paid in a timely and accurate manner while adhering to firm procedures.

* Processing & reviewing invoices for proper documentation, sales & use taxes, approvals and coding to the respective general ledger accounts and offices.

* Work closely with certain volume vendors, the billing attorneys and firm administration to reconcile vendor statements and determine status of outstanding invoices.

* Research and resolve accounts payable inquiries daily.

* Assist in uploading various monthly tax files into the accounting system.

* Assist in a timely month-end closing of accounts payable.

Job Requirements:


* Accounts Payable Experience

* Proficient with invoicing and vendor management software.

* Knowledge of determining imputed sales & use tax for out-of-state purchases.

* Resolve vendor discrepancies and address inquires.

* Maintain all accounts payable operations according to company policies and procedures.

Professional Skills:

* Effective interpersonal and communication skills.

* Attention to detail.

* Ability to maintain confidence, exercise discretion and good judgment.

Technical Skills:

* Experience with Chrome River and Elite 3E

* Proficiency with Microsoft Word and Excel, with the ability to learn new software and operating systems.


Bachelor's degree in accounting or finance a plus with a minimum of experience 3 years' experience.

Strong academic and extracurricular/work record

Detail oriented, critical thinker and strong analytical skills

Ability to extract information from various sources using reporting tools (Access, SharePoint).

Exceptional verbal and written communication skills

Ability to detect and report data inconsistencies and out of balance data

Effectively work individually or with groups