Administrative Services Coordinator
Administrative Services Coordinator
Category
Administrative Support Staff
Location
New York, New York
Employment Type
Permanent
Salary
$90000 - $120000
Job Description:
Responsibilities include:
Legal Administrative Services
- Providing general administrative support to the Legal Administrative Services Manager, including drafting and revising documents, arranging conference rooms and meeting materials, and producing reports utilizing data from various sources.
- Creating daily coverage notices and maintaining department attendance log.
- Maintaining organizational charts including share groups, attorney pairings, and back up support.
- Maintaining department calendar to include recording, tracking and updating key dates for meetings, ongoing activities, and communications.
- Assisting with the development of orientation and training schedules and materials.
- Drafting correspondence to attorneys, legal/administrative assistants and external contacts.
Business Office
- Supporting office meetings and events.
- Ensuring office resource materials are updated.
- Responding, as needed, to day-to-day policy and operational questions.
Job Requirements:
Qualifications
- Ability to maintain confidentiality of highly sensitive information.
- Effective interpersonal and communication skills (written and verbal) to interact with all levels of employees and external contacts.
- Strong organizational skills with ability to prioritize multiple tasks and projects while meeting deadlines in a fast-paced environment.
- Exceptional attention to detail, including strong proofreading skills.
- Sound judgement and ability to exhibit independent thinking, creativity and resourcefulness.
- Ability to take direction and follow instructions without close monitoring and follow up.
- Ability to work overtime as necessary.
Experience
- Four-year college degree.
- Minimum of five years’ experience working in a similar facilities position in a law firm or similar professional services organization.
- Demonstrated high level of proficiency in various database and software management systems, including Microsoft Word, Excel, Outlook, PowerPoint and Adobe.