Assistant Managing Attorney

Assistant Managing Attorney

Assistant Managing Attorney


Administrative Support Staff


New York, New York

Employment Type



$200000 - $200000

Job Description:


• Oversee the junior members of the Managing Attorney’s Office.

• Coordinating and performing calendaring functions, which may include some or all of the following: maintaining a calendar of litigation deadlines for all contested matters utilizing a firm-approved calendaring program, and regularly communicating deadlines to firm-wide litigation teams using the best available means. Preparing additional calendar reports upon request. Adhering to firm wide best practices in calendaring.

• Coordinating and performing court services functions, which may include some or all of the following: researching and retrieving of court documents in paper and electronic databases; reviewing and filing of client and Firm court documents in paper and electronic form; and processing daily litigation mail. Coordinating the use of process servers for the office.

• Filing responsibilities may consist of maintaining an awareness through the case calendar and other means of upcoming filing deadlines, communicating the deadlines to the litigation team in advance, assisting the Managing Attorney in coordinating the staff and resources needed for timely filing, confirming confidential material has been redacted, reviewing the filing for both content and format compliance with court rules, recommending corrections to the responsible attorneys, submitting a correct filing to the court, and completing the process

with the distribution of courtesy copies, communications to the litigation team and other procedures.

• Providing advice to litigation attorneys regarding forms of pleadings and interpretation of court rules in local and remote jurisdictions.

• Receiving service of subpoenas, researching proper recipients, and coordinating with Subpoena Intake staff for proper handling and disposition of the subpoena.

• Coordinating the court and bar admissions for the office, communicating to attorneys and secretaries, directing the data collection and verification process, and establishing workflows for addressing incoming and departing attorneys' admissions. Maintaining electronic court filing (ECF) passwords.

• Reviewing daily court filing alerts for client and business development purposes; compiling a daily email notice of new filings.

• Using Westlaw, Lexis Nexis, Courtlink, and other research platforms to provide high level legal research with respect to procedural and strategic issues across many jurisdictions.

• Researching and communicating new developments concerning court rules and procedures.

• Drafting court forms and routine documents such as Notices of Appearance, Notices of Substitution and Applications for Admission Pro Hac Vice.

• Obtaining rules and forms, both in print and online. Communicating with court clerk offices when necessary to confirm current rules and procedures.

• Working with the Managing Attorney to develop and present attorney and staff training programs. Participating in orientation of new local office attorneys and staff.

• Coordinating with other areas and departments of the firm where overlap exists to develop efficient procedures and communications, which streamline processes and satisfy various department needs.

• Completing special projects on various issues as needed.

• Promoting effective work practices, working as a team member, and showing respect for coworkers.

Job Requirements:


As an Assistant Managing Attorney, you will be expected to apply your organizational and communication skills while displaying a positive, high-energy attitude.

The successful Assistant Managing Attorney must have advanced knowledge of applicable court rules and procedures, and be able to apply court rules in multiple jurisdictions quickly, efficiently, and in a manner

which instills confidence and ensures risk management.

The ideal candidate will have the ability to articulate complex court rules and calendaring issues in a comprehensible, accurate, confident,

and concise manner, as well as the analytical skills needed to correctly comprehend and convey complex legal principles. The Assistant Managing Attorney must have well-developed and professional interpersonal skills, high-level customer service skills, strong project management and organizational skills, and the ability to handle confidential and sensitive information with the appropriate discretion.

The successful candidate will have proficiency with CompuLaw and/or CourtAlert, with PC applications including MS Office, and with Westlaw and Lexis, in order to research complex procedural issues. The Assistant Managing Attorney must have proven leadership skills.

A J.D. degree from an ABA-accredited law school is required, as well as current bar admission in the State of New York.

Prior experience preferred.