Billing Coordinator

Billing Coordinator

Billing Coordinator




New York

Employment Type



$70000 - $90000

Job Description:


  • Compile and process a high volume of attorney bills to clients on a monthly basis
  • Review and edit pre-bills in response to attorney and secretary requests
  • Apply retainer/on-account funds as directed by attorney and as per Firm policy
  • Process write-offs following Firm policy
  • Execute complex bills, such as multiple discounts by matter, split party billing , and prepare electronic bills in a timely manner
  • Submit invoices electronically and assist in resolving issues that might arise
  • Review and verify accuracy of billing supporting documentation as required
  • Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
  • Identify and resolve billing inaccuracies
  • Create billing schedules and various other billing analyses as required
  • Effectively interact and communicate with attorneys, secretaries and clients
  • Distribute monthly partner reports
  • Review and update comments for reports distributed to the Finance Committee and Partners
  • Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts and e-Billing issues
  • Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
  • Observe confidentiality of client and Firm matters
  • Provide backup assistance as needed
  • Assist with special projects as needed
  • Perform other duties as assigned

Job Requirements:

Required Skills

  • 1 to 2 years of relevant experience required
  • Ability to effectively communicate and present information verbally and in writing
  • Ability to work effectively as an individual and within groups
  • Ability to use an accounting calculator
  • Proficiency in MS Office Suite, particularly in Excel
  • Must be detail oriented and organized
  • Ability to work with a high degree of accuracy
  • Excellent analytical and problem-solving skills
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Ability to adapt to all work situations in order to achieve desired results
  • Flexibility to work additional hours as needed

Preferred Skills

  • A minimum of 1 to 2 years of finance, accounting or e-Billing experience in a law firm preferred
  • Knowledge of 3E billing system or comparable billing program preferred

Required Education

  • High School diploma or GED equivalent

Preferred Education

  • Bachelor’s degree from four-year college or university, preferred, or, equivalent combination of education and experience