Client Service Specialist/ Admin and Personal Assistant

Job Description:

In this capacity, the Client Service Specialist (Administrative and Personal Assistant) will:

* Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, and peer level support are optimized to provide seamless support;

* Professionalism in handling high profile and confidential clients and serve as a first point of contact for key communications;

* Managing, monitoring and prioritizing emails and numerous priorities;

* Coordinating heavy schedules, calendaring and travel arrangements;

* Draft, review and edit documents and correspondence;

* Maintaining and managing physical documents and electronic files;

* Collaborate with assistants and Firm resources to coordinate tasks and projects;

* Coordinate administrative functions and facilitate completion of expense entry; client related tasks and other administrative projects as assigned;

* Manage the administrative practice of the attorney and facilitate service levels that meet client requirements;

* Assist with ad hoc projects; and

* Work overtime as required.

Job Requirements:

Qualifications:

* Bachelor's degree (preferred); and

* At least 4 years of legal secretarial experience or relevant legal experience (required).

Proficiencies:

* Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;

* Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;

* Advanced proficiency in MS Word and document editing/comparison applications;

* Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;

* Advanced proficiency in MS Excel and spreadsheet/database applications;

* Advanced proficiency in MS PowerPoint and presentation applications;

* Advanced knowledge of time keeping, expense processing and legal billing;

* Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;

* Advanced proficiency in document management applications;

* Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results; and

* Excellent written and oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.