Healthcare Legal Assistant

Healthcare Legal Assistant

Healthcare Legal Assistant


Administrative Support Staff


New York, New York

Employment Type



$87000 - $124000

Job Description:

Essential Functions:

  1. Prepare, revise and proofread various agreements including insurance, ancillary, nursing home, Medicaid, HMO and transactional to support health plan business activities, responses to Administrative Complaints, Closing Orders, settlement agreements, pleadings, correspondence, memoranda, motions, briefs (Federal, State and local level), etc.
  2. Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, etc.
  3. Correspond and communicate with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
  4. Assist with document assembly, tracking and case management for presentations, obtaining investigative files, Medicaid files, hearings, regulatory meetings, UCC filings, etc.
  5. Working knowledge of e-filing procedures and requirements for Medicaid, Secretary of State, Federal, State regulatory agencies, and courts (Federal, State, local).
  6. Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
  7. Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
  8. Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
  9. Perform initial conflict checks and open/close client matters and prepare engagement letters.
  10. Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
  11. Coordinate travel arrangements and track travel expenses for timely reimbursement.
  12. Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.

Additional Responsibilities:

  1. Proactively participates as a member of the practice group support coverage team.
  2. Completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
  3. Stay current in the use of all firm systems and practices.
  4. May require overtime or weekend hours.
  5. Perform additional office support duties as assigned/requested.

Job Requirements:


Legal Assistants must have a High School Diploma in addition to three years of healthcare experience.

Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills.

Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software.

Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

Must possess an excellent customer service attitude.