Legal Administrative Assistant

Job Description:

Responsibilities:

* Manage and maintain Attorney's complex schedules and calendars.

* Serve as primary point of contact for clients in person and over the phone.

* Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation of engagement letters.

* Proofread client documents and other legal documents, as requested.

* Answer client questions related to the administrative side of the process.

* Maintain good communication with clients, attorneys and staff.

* Prepare client billing and input time entry.

* Schedule travel and meeting arrangements.

* Make, screen and route telephone calls, place conference calls and schedule appointments.

* Create and maintain legal files and indices.

* Set up and maintain files and records.

* Assist attorneys with client outreach and business development needs when requested.

* Assist with overflow work as requested.

* Perform other duties as assigned.

Job Requirements:

Qualifications:

* Minimum of three to five years' experience providing administrative support to attorneys in a law firm environment.

* Proficiency in Microsoft Office Suite required

* Ability to communicate effectively, both orally and in writing with all levels of Firm personnel

* High level of professionalism and excellent customer service skills

* Ability to work independently and as part of a team

* Excellent organizational and time management skills

* High degree of accuracy and attention to detail

* Ability to work efficiently and accurately in a fast-paced environment

* Ability to work well under pressure

* Ability to maintain a high level of discretion while working with sensitive information and documents

* Ability to come into the Chicago office four days of the week