Legal Administrative Assistant/Billing Coordinator

Job Description:

Employment Responsibilities:

The daily responsibilities of this position include preparing and monitoring invoices; producing correspondence memos, litigation pleadings, letters, and forms; organizing and scheduling meetings and appointments; developing and implementing databases; maintaining contact lists; assisting in the preparation of regularly-scheduled reports; researching and creating presentations; handling multiple projects; preparing travel plans and itineraries for the practice chair; covering for other assistants when required; maintaining litigation, database and manual filing systems; handling sensitive information in a confidential manner; and performing other administrative duties as assigned.

Flexibility to work additional hours and weekends as necessary to meet operating and business needs, is an absolute must. This is NOT a 9-5 job, but requires significant overtime on a weekly basis, with a minimum of 10 to 15 hours a week required.

Job Requirements:

Qualifications and Experience:

Qualifications:

• Bachelor’s Degree preferred;
• Administrative assistant and/or account receivable experience required;
• Knowledge of office management systems and procedures;
• Proficiency regarding MS Office and Outlook calendar management; particularly Excel and PowerPoint;
• Excellent time management skills and ability to multi-task and prioritize work;
• Excellent written and verbal communication skills;
• An exceptional ability to work well with others in a demanding and fast-paced environment;
• Strong organizational and planning skills.

Desired Experience:

• Paralegal experience a plus;
• Proven experience as a billing coordinator or similar position;
• Knowledge of legal and government information sources, or prior government experience.