Legal Administrative Assistant – Corporate

Job Description:

• Manage and maintain Attorneys’ complex schedules and calendars.
• Serve as primary point of contact for clients  in person and over the phone.
• Provide administrative support to attorneys, including calendaring, drafting correspondence, filing and preparation engagement letters.
• Proofread client documents and other legal documents, as requested.
• Answer client questions related to the administrative side of the process.
• Maintain good communication with clients, attorneys and staff.
• Prepare client billing and input time entry.
• Schedule travel and meeting arrangements.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files and indices.
• Set up and maintain files and records.
• Assist attorneys with client outreach and business development needs when requested.
• Assist with overflow work as requested.
• Perform other duties as assigned.

Job Requirements:

Minimum of three years’ experience providing day-to-day administrative support to transactional attorneys in a law firm environment.

Proficiency in Microsoft Office Suite required.

Ability to communicate effectively, both orally and in writing with all levels of Firm personnel.

High level of professionalism and excellent customer service skills.

Ability to work independently and as part of a team.

Excellent organizational and time management skills.

High degree of accuracy and attention to detail.

Ability to work efficiently and accurately in a fast-paced environment.

Ability to work well under pressure.

High level of discretion while working with sensitive information and documents.