Legal Assistant

Legal Assistant

Legal Assistant

Category

Administrative Support Staff

Location

New York, New York

Employment Type

Permanent

Salary

$55000 - $100000



Job Description:

PRIMARY RESPONSIBILITIES – Prepares Documents – Using the firm’s word processing and document management software, prepares and processes correspondence, memoranda, and legal documents according to the firm’s standards. Composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and blacklines documents as directed. Assists with/prepares closing books, including CD/USB version and index hyperlinking. Assists lawyers with the establishment and maintenance of online website (Deal Room / Sharefile) for the purpose of facilitating legal transactions in the firm.

– Coordinates Financial Functions – Coordinates docket entry and submission according to the firm’s timelines for docket submission. Prepares expense reimbursement and disbursement requests. Prepares client accounts and coordinates client billing matters with the Accounting Department.

– Processes Mail – Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included. Assists with email management, including printing and filing of client-related email correspondence.

- Manages Email – At the direction of the lawyer, ensures that email correspondence is filed to the appropriate client matter through the firm’s email management program.

– Maintains Calendar – At the direction of the lawyer, maintains and updates the calendars for assigned lawyers including meetings and appointments.

– Maintains Files – Works with the Records Department to create and maintain client files. Marks matter-related documents for filing and maintains active file list for each lawyer he/she supports. Ensures timely coordination of filing to the firm’s central filing system of all client-related materials.

– Provides Administrative Support – Prepares and processes new matter forms. Receives and screens telephone calls and takes messages as required. Coordinates travel arrangements, prepares itineraries and travel expense reports. Assists with the scheduling of meetings and coordinates conference rooms and meals/refreshments where required. Maintains and updates contact names and addresses in the firm’s contact database. Communicates effectively with clients and with others in the firm. Is proactive in anticipating the business needs of the assigned lawyers. Plans ahead and meets deadlines. Assists with other miscellaneous tasks as directed by the lawyer.

– Demonstrates Teamwork – As a member of a formal team structure, demonstrates effective teamwork and provides assistance to other legal assistants as time permits. Provides support to other lawyers within the team structure in the absence of the regularly assigned assistant where dedicated support is not available. Works cooperatively with other departments and individuals in the firm.



Job Requirements:

QUALIFICATIONS

– Corporate Law Firm experience. – Accurate typing, experience in digital transcription and computer proficiency in the use of the Microsoft Word, PowerPoint and Excel. – Excellent communication skills, both written and verbal with a demonstrated understanding of correct grammar, spelling and punctuation. – Ability to work effectively and proactively within a team environment. – Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. – Strong organizational skills and interpersonal skills.