Legal Billing Analyst

Job Description:

Candidates will have the following responsibilities:

• Responsible for tasks related to the monthly production of invoices;
• Produce Pre-bill(s) and Work in Process/Unbilled Time reports from the Firm’s financial system (Aderant Expert); determine matters to be billed each month, according to Firm and client guidelines; create and distribute pre-edited draft bills to Partners (or their designee) for review; execute text corrections, transfers, write offs, and produce additional schedules as required by client guidelines;
• Coordinate the submission of electronic bills with E-billing Analysts;
• Review new and updated billing instructions from clients and ensure adherence to the guidelines. Communicate and discuss new client requirements (e.g. task codes, billing formats, special reporting needs) with Finance;
• Track Accounts Receivable and coordinate collection efforts with partner and/or Finance;
• Track matter budgets and ensure that billings are within the appropriate budget constraints;
• Obtain financial information as requested by lawyers and paralegals. Perform certain cost analyses as part of ongoing and annual budget preparation upon client request;
• Attend meetings and conference calls with lawyers, Finance staff, and clients as requested;
• Responsible for coordination of closing matters.

Job Requirements:

Successful candidates are detail-oriented, efficient, and have the capacity to work both independently and collaboratively in a fast-paced, high-volume environment.

 Candidates should have well-developed Microsoft Office skills, including intermediate Excel proficiency, and demonstrate the ability to solve problems and communicate with all levels of personnel.  

Preferred candidates have a Bachelor’s degree in Accounting or Finance, 5+ years of job-related law firm billing experience, and experience in Aderant Expert.