Legal Billing Coordinator

Job Description:

Duties/Responsibilities:

* Manage, perform, and oversee billing functions assigned to ensure work is completed accurately and effectively within defined deadlines, including pre-bills, invoices, and e-billing.

* Prepares electronic bills in LEDES (Legal Electronic Data Exchange Standard) format using Aderant Expert.

* Responsible for submission of eBills to the various subscription and client-based eBilling sites and correcting validation errors to ensure successful submission.

* Monitor eBilling statuses with consistent follow-up to ensure eBills are successfully accepted and approved for payment.

* Research client deductions related to eBilling, and if applicable, resubmit revised eBill.

* Compile and submit accrual and budget information on various eBill sites.

* Responsible for the proposal and submission of timekeeper rates and monitoring timekeeper approvals and rejections.

* Communicate clearly and concisely with attorneys, clients, and management to ensure that invoices and eBills are prepared according to instruction, fostering understanding and alignment.

* Generate a ``Statement of Accounts'' for attorney approval before emailing the client, ensuring accuracy and transparency in our financial dealings.

* Provide support to collections process

* Your adaptability and ability to manage day-to-day tasks in an environment with shifting priorities are crucial to our success.

* Responds to e-mail and telephone inquiries from clients, electronic billing vendors, partners, and other Client Accounting staff regarding various aspects of electronic billing using practical communication skills, both oral and written.

* Assist with special projects as needed

Job Requirements:

Qualifications / Experience:

* Minimum of 3/5 years of professional services billing in the legal industry, including at least two years of electronic billing experience

* Proficiency in Aderant Expert (strongly preferred) or Elite Enterprise software

* Proficiency in Excel and Word software

* Strong written and verbal communication skills.

* Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, Word), with the ability to learn new software and operating systems.

* Familiarity with various electronic billing vendor websites.

* Ability to work well independently as well as effectively within a team.

* Ability to meet deadlines and work overtime as needed.