Legal Billing Coordinator

Job Description:

JOB RESPONSIBILITIES

· Compile and process attorney bills on a monthly basis.

· Track Proformas to ensure timely and accurate billing

· Review and edit pre-bills as requested by attorneys and secretaries.

· Monitor aged unbilled inventory and ensure timely billing submissions.

· Apply retainer/on-account funds in accordance with attorney instructions and firm policy.

· Process write-offs following firm guidelines.

· Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.

· Submit invoices electronically and assist in resolving any issues that arise.

· Review and verify the accuracy of supporting documentation for billing.

· Research and respond to internal and external inquiries regarding billing issues in a timely manner.

· Identify and correct any billing inaccuracies.

· Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.

· Provide backup assistance to team members as needed.

· Assist with special projects and other tasks as assigned.

Job Requirements:

Education

· Bachelor’s degree or higher with a concentration in accounting, finance, or related field.

Experience

· Minimum of 5 years of billing experience in a law firm environment.

· Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.

· Proficient in Microsoft Excel and Word

Skills and Abilities

· Strong verbal and written communication skills.

· Ability to work independently and as part of a team.

· Proficiency in Excel and Smartsheet.

· Detail-oriented and highly organized with the ability to maintain accuracy.

· Excellent analytical and problem-solving skills.

· Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.

· Flexibility to adapt to various work situations to achieve desired results.

· Willingness to work additional hours as required to meet deadlines.