Legal Billing Coordinator

Job Description:

Key responsibilities:

• Generate and distribute prebills every month.

• Review and enter changes to prebills in the accounting program to ensure invoices are rendered according to client requirements.

• Prepare and send paper and/or pdf invoices every month.

• Prepare electronic invoices using LEDES files and ensure successful submissions via designated electronic billing systems.

• Prepare supporting documentation as required by the clients.

• Follow up on outstanding prebills and cover letters.

• Review and maintain billing guidelines and special instructions in the accounting database.

• Create new matters in electronic billing systems.

• Monitor and submit case budgets in electronic billing systems.

• Monitor and submit timekeeper billing rates and staffing plans in electronic billing systems.

• Submit invoice appeals through various electronic billing systems as needed.

• Respond to various billing-related inquiries.

Job Requirements:

Key requirements:

• Minimum of 2 years of previous experience in legal billing.

• Familiarity and working knowledge of UTBMS codes and LEDES1998B format.

• Familiarity and working knowledge of WIP and A/R balances.

• Ability to work independently with minimum supervision and as part of a team environment.

• Strong analytical and problem-solving skills.

• Strong written and oral communication skills. • Strong attention to details.

• Ability to manage shifting priorities.

• Excellent organizational and time management skills.

• Flexibility with overtime as necessary.

• Knowledge of LMS/Surepoint time and billing system and e-billing platforms

• Advanced Excel, MS Word and Outlook skills.