Legal Executive Assistant

Job Description:

RESPONSIBILITIES  include but are not limited to:

•  Support a wide range of business and client development initiatives.

•  Proactive ownership of all administrative functions for multiple lawyers.

•  Ability to work collaboratively and in a team environment.

ADMINISTRATIVE AND TEAM SUPPORT:

•   Proactively manage calendars, schedule all meetings, provide reminders, and follow up, identify and resolve conflicts.

•   Maintain technology skills; support document production and electronic filing needs.

•  Liaise with billing team to review and edit pro formas and produce timely client bills.

•  Communicate effectively and establish positive relationships with clients.

•  Track and enter daily time entries with an understanding of client billing language preferences.

•  Proactively manage travel schedules. Coordinate arrangements with a focus on partner preferences, maintain detailed itineraries, produce timely expense reports.

•    Provide back up support when team assistants are out of the office

•  Work collaboratively and develop processes to further team excellence.

•   Notarize documents.

BUSINESS DEVELOPMENT:

•  Develop relationships with clients and client assistants.

•  Maintain CRM data/IA database – research and update contacts, track business activity, run reports.

•  Coordinate with partners to identify client touch points and proactively schedule calls and meetings.

•  Assist with managing small client events and selecting client gifts.

•  Prepare and maintain materials for meetings, pitches, and proposals.  Act as liaison with marketing team.

Job Requirements:

REQUIREMENTS:

•    Five+ years working for a senior  law firm  partner, practice head or C-suite executive.

•    Flawless  communication and  interpersonal skills and ability to work collaboratively in a team environment.

•    Highly proficient technical skills – Word, PowerPoint, Excel.

•    Ability to exhibit excellent judgment, dedication and discretion  in handling confidential material.

•    Ability to anticipate needs, think steps ahead, identify conflicts and provide solutions.

•    Must be able to handle multiple tasks and thrive in a fast-paced, high-pressure environment.

•    Ability to set priorities and adjust as necessary to accommodate demanding schedules with critical  deadlines.