Legal Executive Assistant

Job Description:

•Essential Responsibilities

• Act as the administrative point of contact between the attorneys and internal/external clients

• Answer and respond to incoming calls on behalf of assigned attorney

• Develop a strong understanding of assigned attorney’s work style, preferences, practice, clients, and workflow

• Prepare, edit, and format correspondences, presentations, spreadsheets, memos, and other documents

• Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned partner

• Work with Accounting Manager to process and track vendor/client invoices in the Firm’s check request system and resolve billing issues

• Reconcile attorney Amex account on a monthly basis

• Submit attorney expenses for reimbursements

• Maintain partner calendar by arranging and/or adjusting meetings, and providing reminders as necessary

•Non-Essential Responsibilities

• labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations

catering for meetings as necessary

• • Perform other administrative duties such as printing, copying, scanning, and filing documents
• with the Executive Director to assist with planning and executing internal and external events
• with the Executive Director to assist with special projects across various departments
• necessary documents as needed

Job Requirements:

Requirements:

• Bachelor’s degree preferred and two-three years of experience in an administrative role.

• Proficient in Microsoft Outlook suite

• Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail

• Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing

• Ability to work well independently, as well as effectively within a team

• Ability to communicate clearly and concisely, both verbally and in writing

• Strong research and analytical skills

• Willingness to enthusiastically complete both high-level and low-level tasks