Legal Executive Assistant

Job Description:

The ideal candidate will be a motivated individual with a client service mindset who is eager to use business development and project management skills in a fast-paced, collaborative, and team-oriented environment.  

Responsibilities include but are not limited to:

•  Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.  

•  Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

•  Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.

Business Development/Client Impact:

•  Understand business development and client priorities of each supported Partner/Lawyer.

•  Maintain and update current list of contacts and business activities in CRM/Interaction database.

•  Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

•  Build relationship with clients and client assistants.

•  Execute requested follow up calls with clients.

•  Schedule client entertainment and assist with local event management.

•  Assist with preparing materials for use in meetings, pitches and proposals.

•  Undertake research in support of Partners/Lawyers’ business development as directed.

Job Requirements:

•Requirements:

•  A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.

•  Strong interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

•  A great sense of client service and comfortable working in a high pace environment.

•  Excellent knowledge of Microsoft Outlook, Word, PowerPoint and Excel and experience with CRM system. Knowledge of Interaction, a +.

•  Excellent project management and analytical skills.

•  Strong  presentation and writing

•  Interpersonal skills and the ability to interact credibly, diplomatically and effectively with all levels within the firm and with clients

•  An undergraduate degree or relevant professional or industry experience is required.