Legal Practice Assistant

Job Description:

Key Responsibilities:

• Provide direct administrative and legal practice support to the Dallas Office Managing Partner/Global Head of Trial and additional attorneys as assigned.
• Open new clients and matters and prepare conflict of interest forms.
• Perform administrative responsibilities and collaborate with other administrative departments (e.g. Office Services, Finance, Records).
• Maintain and organize client and administrative filings for lawyers following established procedures.
• Prepare files using a document management system and maintain appropriate records for storage.
• Arrange and coordinate domestic and foreign travel including transportation, lodging, itineraries, and meeting materials.
• Maintain lawyers’ contacts within our contact management system with accurate information and notes.
• Answer and screen calls, field inquiries, relay messages, and respond to client needs in a timely manner.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Draft routine correspondence and forms.
• Assist lawyers with Marketing and Business Development functions including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies.
• Track, organize, and process expense reports, reimbursements, and check requests in a timely manner.
• Maintain Continuing Legal Education (CLE) records and assist with tracking compliance.
• Manage and coordinate lawyers’ calendars, appointments, and meeting schedules.
• Collaborate with Marketing and various office departments to schedule and organize meetings and events, including office-wide gatherings led by the Office Managing Partner.
• Interface and establish ongoing positive business relationships with clients.
• Maintain confidentiality of lawyer-client relationship.
• Perform other related duties as required and assigned.

Job Requirements:

Qualifications:

• Bachelor's degree is preferred.
• 5-15 years of experience as a Legal Practice Assistant or Executive Assistant is preferred.
• Litigation experience a plus.
• A minimum typing speed of 65 wpm is preferred.
• Strong organizational, administrative, and technical skills with an ability to manage competing priorities in a fast-paced setting.
• Excellent judgment, discretion, and timely decision-making skills.
• Advanced proficiency in Microsoft Office; ability to format documents using Styles and proofread typed materials for grammatical, typographical, and spelling errors.
• Must be available to be in the office 4-5 days per week.
• Must be available to work overtime as requested.
• Ability to lift banker’s boxes (approx. 25 pounds).